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Hong Kong Information

Hong Kong Value Plus

This package has been specifically tailored to give an array of privileges that will make participants at conventions and exhibitions feel welcome in Hong Kong.

Dedicated services
Our advice is impartial. We focus on each organiser's specific requirements. With all HKTB offices at your service, you can count on our global resources and network to facilitate the planning and promotion of your events in Hong Kong.
We are at your service to help to :
Bring your international conventions to Hong Kong
Plan your events every step of the way
Promote your events to generate good attendance
Ensure all overseas participants feel welcomed in Hong Kong
Convention & Exhibition Services Suppliers

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Bring your international conventions to Hong Kong

Bring your international conventions to Hong Kong by :

• Putting you in touch with your counterparts or related professions in Hong Kong. HKTB subscribes to directories of international bodies. A local directory called 'Associations and Societies in Hong Kong', which lists over 1,000 Hong Kong based organisations and their current contact details and office bearers. Hong Kong Tourism Board has a network of over 20 offices and representatives worldwide helping you to link up with your counterparts, find out the requirements and bring an international convention to Hong Kong.
   

• Plan bid strategy - we use our years of experience in working with international organisations to give you advice and practical assistance in your lobbying process
   

• Preparing written proposals and audio/visual materials for presenting your bid
   

• Hong Kong - Meeting Your Choice is a comprehensive video used in the bidding stage to introduce Hong Kong as a venue for hosting international conferences. This video has a direct message and interesting flow including footage of business and conference facilities as well as entertainment options. This video is available from HKTB in the following VHS formats: PAL and NTSC.
   

• Bid Document
  When bidding for international conventions, HKTB prepares a tailor made bid proposal together with other supporting materials in presenting Hong Kong to key decision makers. The bid document is made up of attractive visuals and icons with tailor-made information.
   

• Bid Presentation Powerpoint Template CD ROM
  If you have the opportunity to present before a group of decision makers, you can customize your presentation using this template, available on CD ROM through HKTB.
   

• Coordinating inspections of Hong Kong facilities by decision makers - we help in lining up airline and hotel sponsors, we design an itinerary that presents Hong Kong's best.

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Plan your events every step of the way

Plan your events every step of the way by :

• Participating in conference organising committees
   

• Identifying suitable venues and recommending various accommodation choices for participants
   

• Venues :
  Venues is a publication providing detail information including location, facilities, capacity charts and floor plans of all meeting facilities and venues in Hong Kong. It covers not only purpose built convention centres but also hotels, civic venues and academic premises.
  
  Hotel and Venues
  Hong Kong offers different venue facilities. This section contains information on convention, exhibition and incentive travel facilities in Hong Kong. You can search for possible facilities by defining your criteria below.
   

• Offering innovative and creative ideas on social programmes, team building exercises, and providing contacts for tours, special events and theme parties
   

  • Incentives :
    Incentives is a comprehensive brochure used as reference for finding wonderful ideas and vast array of fascinating activities for social programmes or pre / post event tours.
     

• Sourcing service suppliers such as airlines, conference organising companies, destination management companies, exhibition contractors, simultaneous interpretation companies etc.
   

  • List of professional convention organisers and convention handling agents in Hong Kong, complete with company profile and track records, is available from Hong Kong Tourism Board, upon request.

  • There is also a trade association called Hong Kong Exhibition & Convention Organisers' & Suppliers' Association.
     

• Recommending pre/post conference tour options

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Promote your events to generate good attendance

Promote your events to generate good attendance by :

• Supplying materials for presenting Hong Kong to potential participants during preceeding related conventions.
   

  • Greetings from Hong Kong
    This video can either serve as a bid video or a welcoming video for conference organisers. It uses a more consumer-oriented approach featuring four main themes: hospitality, culture, food, and great buys to highlight Hong Kong's attractiveness as a convention and exhibition venue. This video is available from Hong Kong Tourism Board in the following VHS formats: PAL and NTSC.

  • Life is full of Surprises in Hong Kong
    DL size leaflet is useful for distribution to potential delegates to Hong Kong during the preceeding convention, or mailed along with your registration brochures.

  • Poster / Display Cube / Hanging Mobile / Table Cloth / Quick Screen
    These decorative items are eye-catching and can be used for booth decoration or background visual elements.

  • Small gifts or giveaway items
    Handy and light weight.

  • Shell, Flyers and invitation cards
    Ready-to-use sheets and cards with pre printed attractive images and plenty of blank space for organisers to over print information regarding their conferences.

  • Folder
    A handy colourful folder with appealing pictures of Hong Kong. It is practical serves as a welcome kit folder with different information enclosed.
     

• Assisting in worldwide promotion and publicity
  This is a calendar of international events to be held in Hong Kong over the next few years. Printed version is updated every January and July and is distributed worldwide through our 20 overseas offices. The information on the conference will also be included in our web site under "Coming Conventions & Exhibitions".

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Ensure all overseas participants feel welcomed in Hong Kong

Ensure all overseas participants feel welcomed in Hong Kong by :
Advising on the proceedings of opening ceremonies and related protocol for invitation of local dignitaries for officiating at opening ceremonies. We assist with identifying the right person and help you in forwarding your formal invitation.

With over 170 visa-free countries, we advise on customs and immigration procedures to facilitate the entry of both participants and exhibits

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Convention & Exhibition Services Suppliers

Professional Convention & Exhibition Services Suppliers in Hong Kong offer administrative, secretarial service and logistics support to host organisations. These suppliers are categorised into three main groups, namely Professional Conference Organisers, Conference Handling Agents and Professional Exhibition Organisers.

Professional Conference Organisers, commonly known as PCOs, are commercial companies that assist host organizations in every aspect of organizing an event. PCOs will be able to assist the committee members and act as the consultant, project manager, hospitality coordinator, local secretariat, housing and tour bureau, etc. Their services include:

Professional Exhibition Organisers, also known as PEOs, are companies specialised in organising commercial exhibitions and trade shows in Hong Kong and can also assist in organising concurrent trade shows alongside international conferences. PEOs undertake their own research, marketing and selling exhibition booths.

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  Information provided by Hong Kong Tourism Board.

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